SERVICES

• Design/Marketing
• Negotiation/Evaluation
• Review/Procurement
• Cost Identification/Savings Analysis
• Attendance of Meetings
• Administration Services
• Safety/Loss Control

Design the OCIP insurance coverage specifications that adequately protect the project owner, contractors and subcontractors of all tiers against the risks arising out of construction work and market to potential insurance carriers.

Top of Page

• Represent the project owner in all negotiations with insurers, underwriters, insurance regulatory authorities and other parties regarding the OCIP.
• Secure coverage proposals and quotations, providing relevant factors for premium determinations to all potential insurance carriers.

Top of Page

• Assure that insurance policies are placed with reputable and financially responsible insurers, and all necessary insurance services are obtained and received.
• Check the wording and accuracy of each policy, binder, certificate, endorsement or other documents received from insurers and obtain any revisions in such documents when needed in a timely manner.
• Promptly submit originals of all policies and endorsements to the project owner by the dates agreed to in the broker service contract.
• Verify and certify the accuracy of all rates and premiums charged by the insurance carriers when compared to accepted coverage proposals.
• Provide policies to primary contractors and prepare insurance certificates and endorsements for the project owner
• Review, verify, and submit certified premium invoices in the Authority approved format. The broker will also certify any premium audit statements and their invoices or credit statements.

Top of Page

• Provide an allocation of OCIP insurance cost by coverage and / or major expense for each of the construction project contracts.
• Provide to the project owner with information used by the broker in screening contractor proposals to determine whether or not the cost of insurance has been removed from the proposal, and the impact of the individual contractor’s loss experience on cost.
• Produce savings analysis as requested

Top of Page

• Attend meetings with the project owner, project manager and contractors as requested, subject to an agreed schedule.

Top of Page

• Prepare a work-plan, subject to approval by the project owner, to establish activities, milestones, deliverables, staffing, billing rates and intervals and other matters as negotiated in the broker services contract.
• Provide timely and accurate enrollment of all parties to be insured by the OCIP.
• Secure and maintain up-to-date evidence of automobile liability insurance from all contracting parties on the project.
• Educate all contractors on all aspects of their participation in the owner controlled insurance program
• Prepare and distribute to all contractors and subcontractors and OCIP manual that provides information about the insurance program, claim reporting, statistical record keeping and other requirements.
• Coordinate the timely filing of required worker’ compensation statistical reports.
• At least 60 days prior to the annual program anniversary date, submit a written report stating, but not limited to:
• Insurance Program earned premiums and incurred losses by year by coverae line.
• Anticipated project issues regarding insurance terms and conditions and other indications of market conditions, trends and anticipated changes.
• Problems in areas such as claim handling, safety hazards, uninsured risks etc.
• Recommendations for improved OCIP program design.
• Services performed by the Broker and those services planned for the next year.
• Accounting of all Broker income received through the project owner’s account, and the method by which fees are calculated.
• Any issues related to coordination of OCIP with the project owner, milestone deliverables, staffing billing rates and intervals, and any other matters as negotiated in the broker services contract.

Top of Page

• Meeting with the Construction Team to review the work to be constructed and to establish a construction schedule from which we will monitor the contractor progress.
• Identifying possible problems
• Observing site conditions and access.
• Coordinating all efforts of the insurer’s loss control activities
• Providing onsite training as required
• Developing a description of the construction program that will identify the proposed construction sited, any adjoining structures that may be impacted by the construction operations and arranging a physical survey of each structure.
• Conduct pre-construction conditions surveys of all existing facilities likely to be affected by construction
• Evaluating first-aid programs and injury prevention programs.
• Continuously monitoring the contractors’ accident/loss reports to identify any loss areas or trends that need extra safety attention.
• Review all construction contracts, advise the project owner of project hazards and recommend risk transfer and retention that is appropriate.
• Continually monitor the project operations and loss exposures, evaluate risks, and determine the prudent level of risk retention and / or risk transfer. The broker will recommend appropriate coverage changes or new coverages.
• Develop a master construction safety and loss prevention program will be developed, with the assistance of all entities, including the DOTs’ project representative and contractors. However, this manual will represent the minimum project standards and should not replace the Contractor’s Safety Program. Each Contractor is still accountable for safety.